Coshocton DD Resources




Ages & Stages
Community Resources
Family Resources
Frequently Asked Questions
Individual Resources
Provider Resources
Resolution of Complaints
Who to Call
Rights & Responsibilities













































































































































































































































































































































































































































































































































































































































Sometimes in our efforts to conserve time we use abbreviations or acronyms in documenting or discussing supports. For those that are not use to these abbreviated terms, it can be a bit like aphabet soup. The following are acronyms commonly used within the Coshocton County Board of Developmental Disabilities in things such as case notes.


20/20 - A cost projection tool used in Ohio to develop service plans for people who live together.


ADD or ADHD – Attention Deficit Disorder or Attention Deficit Hyperactivity Disorder.


ADA - The Americans with Disabilities Act: enacted in 1990, prohibits discrimination against any person because of their disabilities.


ADS – Adult Day Services. Licensed providers of services that provide programs that individuals can attend for skill development during the day.


APSI – Advocacy and Protective Services, Inc: guardianship agency for individuals with disabilities.


BCI/BCII - Bureau of Criminal Identification and Investigation. This agency provides a criminal record check used to determine the eligibility of a person to be certified by DODD as a Medicaid service provider.  http://www.ohioattorneygeneral.gov/Enforcement/BCI


BCMH – Bureau for Children with Medical Handicaps: a health care program that links families of children with special health care needs to a network of quality providers and helps families obtain payment for the services their children’s need.

BSP – Behavior Support Plan - A plan that helps individuals with behavioral concerns to have the support they need to have more appropriate behaviors.


BSVI – Bureau of Services for the Visually Impaired.


BVR – Bureau of Vocational Rehabilitation: state agency which may provide funding for services, equipment, and supports that prepare an individual with disabilities for employment.


CHIP/SCHIP - Children's Health Insurance Program: designed to provide increased access to health coverage for children in families with income too high to qualify for Medicaid (Title XIX) but too low to afford private coverage.


CCG - County Collaborative Group: Investigates early childhood issues.


COVA – Center of Vocational Alternatives: provides vocational rehabilitation services for people with mental illnesses and other disabilities that pose a barrier to employment


COEDI – Children’s Ohio Eligibility Determination Instrument: an evaluation tool to determine the eligibility of persons for state and county Developmental Disabilities services.


CP - Cerebral Palsy: A functional disorder caused by damage to the brain during pregnancy, delivery, or shortly after birth.


DC – Developmental Center. Generally refers to MVDC.


DD - Developmental Disability: a life-long disabilities attributable to mental and/or physical impairments, manifested prior to age 18. In the mental health field DD is often used to refer to Dual Diagnosed: having a developmental disability and mental health diagnosis or mental health and substance abuse diagnosis concurrently.


DOB - Date of Birth.


DODD - Ohio Department of Developmental Disabilities: Provides oversight for Coshocton DD .


ECF -Extended Care Facility.


EI – Early Intervention: Services for children from birth through age 2.


EMA – Emergency Medical Authorization.


ER – Emergency Room.


ETR - Evaluation Team Report.


FAPE - Free Appropriate Public Education: ensured to all children by IDEA.


FAQ - Frequently-Asked-Questions.


FFY - Federal Fiscal Year: From October 1 to September 30 of any year.


FSS - Family Support Services. Provides assistance for families with individuals that have disabilities living in their home to meet the everyday needs of that individual. These are locally-paid services, rather than waiver funded services.


GH - Group Home: A home for persons with disabilities that generally has 5 or fewer residents. If it has more than 5 individuals is called an ICFMR.


HAB - Habilitation: Training in life skills, such as housekeeping, that have not been otherwise learned.


HCBS – Home and Community Based Services: general title of the Medicaid Waiver program administered by the Ohio Department of Jobs and Family Services


HIPAA - Health Insurance Portability and Accountability Act of 1996: creates national standards to protect individuals’ medical records and other protected health information


H/PC or HPC– Homemaker/Personal Care: services provided in either daily functions within the home  or to assist with care of oneself.


HV – home visit.


ICF/MR –Intermediate Care Facility for the Mentally Retarded: A Medicaid-funded residential facility that teaches living skills to help people live in less restrictive environments.


IDEA - The Individuals with Disabilities Education Act: guarantees all eligible children with disabilities between the ages of 3 and 21 (or until the child graduates) the right to a free and appropriate public education designed to meet their individual needs.  


IEP – Individualized Education Plan: outlines the goals and objectives necessary to meet the educational needs of a child or young adult in school.


IIF – Individual Information Form: general information tracking completed annually by local County Boards of Developmental Disabilities and submitted to DODD.


IOW or IO – Individual Options Waiver: home and community-based waiver to let people receive the services they need in their own homes.


ISP - Individual Service Plan: The plan created annually and updated as needed that outlines an individuals' services and supports.


IT - Information Technology. Also, ITS: Information Technology Services.


JFS – Ohio or Coshocton County Department of Jobs and Family Services.


L1 - Level I waiver: Waiver that offers different services with set spending limits.


LM – Left message. Shorthand used most often in case notes to indicate that no one answered during an attempt to contact and so a message was left.


LOC – Level of Care: Determination of the help needed to guarantee a person's health and safety.


MBI-WD  or MBI - Medicaid Buy-In for Workers with Disabilities.  A program to help people with disabilities who work maintain Medicaid coverage and not lose their benefits.


MEORC – Mid-East Ohio Regional Council (of governments): Created by a cooperative agreement of eighteen (18) county boards, MEORC provides services such as quality assurance, investigation of incidents and accreditation preparation to counties.  


MFE - Multi-Factored Evaluation: Used in schools to determine special education eligibility.


MH – Mental Health.


MR – Mental Retardation: means significantly below-average general intellectual functioning (IQ 70-75 or below), existing concurrently with deficits in adaptive behavior, and manifested during an individual's developmental period, which is before the age of 22.


MUI - Major Unusual Incident: The reporting system mandated by Ohio law that sets procedures to review and report allegations of abuse, neglect and other potentially serious incidents that occur in the Developmental Disabilities system. To learn more about MUIs go here.


MVDC – Mount Vernon Developmental Center (ICF/MR). The majority of people who reside at MVDC are diagnosed with profound mental retardation and need extensive supports in the areas of daily living, health care, and social skills development.


NF -Nursing Facility. A residential facility that is established pursuant to section 1919 (a) - (d) of the Social Security Act, to provide Medicaid-funded services.


OAC - Ohio Administrative Code: Contains the full text of, or a reference to, every rule that has been adopted by the agencies of state government.


ODDP - Ohio Developmental Disabilities Profile: Assessment tool for individuals enrolled on the IO Home and Community Based Waiver.


OEDI – Ohio Eligibility Determination Instrument: COEDI for ages 16 and over.


OLRS - Ohio Legal Rights Services provides rights protection and advocacy services to adults and children with disabilities.


OSU – Ohio State University & Ohio State University Medical Center Hospitals.


ORC - Ohio Revised Code. Contains the laws of the State of Ohio.


PAR - Prior Authorization Request. A formal request for additional funding above the funding limit.


PAR Ohio-Professionals, Advocates, Resources. An association for individuals working in the field of developmental disabilities in Ohio. Provides training.


Part C - Part of Medicare that allows for private insurance to contract with the federal government to offer Medicare benefits through their own policies.


Part D - Section of the Medicare program that covers the cost of prescription medications.


PASRR - Pre-Admission Screening Resident Review. The system used to determine eligibility for nursing facility placement and/or specialized services.


PASSPORT - Pre-Admission Screening System Providing Options and Resources Today: Waiver available to people over the age of 60 who meet certain requirements.


PAWS - Payment Authorization for Waiver Services. The DODD form that authorizes payment for HCBS Waiver services.


PCP - Person Centered Planning: emphasizes the needs and choices of the individual when planning services.


PICT - Preliminary Implementation Component Tool: A tool used by County Boards and the DODD to identify and allocate capacity on waivers administered by the Department.


PHI - Protected Health Information: The type of personal information protected under HIPAA.


PPI - Person of Interest: A term used to refer to the person under investigation in a Major Unusual Incident (MUI).


PR - Public Relations. Working to educate the community, recieving and managing feedback


Provider - A person or agency that delivers supports to people with disabilities.


QA - Quality Assurance: A structured method of measuring and documenting quality of services.


QAR – Quality Assurance Review: A tool used to evaluate the quality of services, compliance with rules and regulations and/or individual satisfaction. This tool is no longer in use.


QM – Quarterly Monitoring: report done by SSAs to evaluate compliance and satisfaction with services.


Redet - Redetermination. A process of reassessment of an individual's continued needs and eligibility for services. Involves completion of ISP.


REM Ohio - Serves adults and youth with varied and complex intellectual and developmental needs. Partner of The MENTOR Network, a national network of local human service providers.


Respite Care - This service provides back-up support, and in some cases relief, to people responsible for care of an ill or disabled person who ordinarily lives in their household by providing temporary care of the individual.


RSC/BVR – Rehabilitation Services Commission / Bureau of Vocational Rehabilitation.


Rx – doctor’s prescription / prescription medication / as prescribed.


SE – Supported Employment services: services that help individuals with disabilities get, learn and keep a job


Self-Advocacy - People with Developmental Disabilities, either individually or in groups, speaking or acting on behalf of themselves, or on behalf of issues that affect people with disabilities.


Self-Determination - An initiative built on the principles of freedom, authority, support, responsibility, and confirmation. Self-Determination gives people with disabilities the freedom to decide how they will live, work and participate in the community.


SIB – Self-Injurious Behavior.


SL – Supported Living services: assistance directed toward individuals with disabilities, which enables them to live as independently as possible in their own communities, with supports as they choose.


SSA – Service and Support Administration (is sometimes called a Case Manager): this person links the individual with appropriate service providers, and monitors progress, compliance and satisfaction.


SSA – Social Security Administration: U.S. government agency that covers a wide range of social security services, such as disability, retirement and survivors' benefits.


SS - Social Security: government program designed to provide for the basic economic security and welfare of individuals and their dependents.


SSI – Supplementary Security Income. The federal government provides income support to people 65 and over, adults and children with blindness or other disabilities, who have few or no financial resources.


SSDI – Social Security Disability Insurance: pays monthly benefits to disabled workers and their dependents.


SSN - Social Security Number. Nine-digit personal identification number given to U.S. citizens, permanent residents, and temporary (working) residents under section 205(c)(2) of the Social Security Act.


TANF-Temporary Aid to Needy Families. Formerly known as 'welfare' The Act provides temporary financial assistance while aiming to get people off of that assistance, primarily through employment. There is a maximum of 60 months of benefits within one's lifetime (some states have instituted shorter periods) and there is a component requiring clients to attempt to find employment.


TCM - Targeted Case Management: coordination of specialized services for an individual that helps them get the needed services, evaluates if the services are appropriate and monitors them.


TBI – Traumatic Brain Injury: Traumatic brain injury is usually the result of a sudden, violent blow to the head — which launches the brain on a collision course with the inside of the skull. This collision can bruise the brain, tear nerve fibers and cause bleeding. Traumatic brain injury may also be caused by objects such as bullets or even a shattered piece of the skull entering brain tissue.


UI - Unusual Incident: any incident that is not typical for an individual with a disability.


UIR – Unusual Incident Report: used to document and report an UI.


VA – Veteran’s Administration: agency of the federal government that provides services for eligible veterans.


VM – Voice Mail message.


Waiting List - Each County Board of Developmental Disabilities establishes a waiting list when there are not enough resources to meet the needs of everyone requesting services. If a person asks for a service that has a waiting list, a county will document the request, along with the date and time it was requested, and place the person's name on the list.


Waiver - Waiver is usually used in reference to the Home and Community-Based Waiver program where a state has applied for and received permission to use Medicaid funds to assist and keep people with disabilities in the community. Types of waivers include Individual Option (IO) and Level I (LI). There are also several waivers offered through other agencies such as the Area Agency on Aging PASSPORT waiver.










Frequently Asked Questions






Q: What is a SSA?

A: A SSA or Service & Support Administrator was previously known as a case manager. All individuals (age 3 and above) enrolled with the Coshocton County Board DD will have access to a Service and Support Administrator (SSA). The SSA will assist individuals with planning for future goals/needs, making informed choices and leading a self-determined life. The SSA will assist individuals and families in understanding and using community resources, understanding and advocating for their rights and making decisions regarding their lives. All SSAs must meet the Ohio Department of Developmental Disabilities's rules for certification and on-going trainings. In addition, Service & Support Administrators are chosen for their unique abilities and their knowledge of community resources.


Q: How long can someone be in Early Intervention?

A: A child is eligible for Early Intervention (EI) services until they turn three years old. At the age of three, the EI. Specialist will help coordinate the child's transition. If a child is still in need of services from the Coshocton County Board of Developmental Disabilities, the EI Specialist will help coordinate their enrollment for Developmental Disabilities services.


Q: How do I apply for or determine if I am eligible for services?

A: If you are interested in receiving supports through the Coshocton County Board DD you may:

  1. Come into the office and pick up the application information: 646 Chestnut Road, Coshocton, OH  43812
  2. Call the Intake Department at 740-622-2674 and the information will be mailed to you.
  3. Review, print and complete forms that are located on this website ( Application for Servicesadobe pdf)and mail or bring the forms to the agency

If you need help, the intake person will explain the steps to take to apply for enrollment and assist you with completing the application and getting the documents you may need.


Q: How do I know what services I am able/eligible to receive?

A: Some one from the County Board of Developmental Disabilities is available to guide you through each step of the process. You can apply for services through the information in the answer to the above questions and once you are enrolled you will have the assistance of a Service & Support Administrator (Case Manager) to help connect you with the services you are eligible for.


Q: Do you offer internship opportunities?

A: Yes, the County Board of Developmental Disabilities welcomes internships. To find out about available opportunities call the Human Resource Director.


Q: Who monitors the providers?

A: The Coshocton County Board of Developmental Disabilities monitors all providers in several different ways. The individuals Service & Support Administrator makes periodic scheduled and unscheduled visits to residential and Adult Day Service sites. Quality Assurance also does periodic reviews of service providers.

Q: What is an MUI?

A: Information about an MUI can be found HERE








The following links are meant to be resources for additional information. The Coshocton County Board of Developmental Disabilities is not responsible for the content of these website's and their content does not necessarily reflect the views of the Coshocton County Board of Developmental Disabilities. If you have links to add please e-mail us.

State and Local Resources

bullet Advocacy and Protective Services (APSI)


Arc of Ohio

bullet Alcohol and Drug Freedom Center of Coshocton County


Autism Society of Ohio


Ohio Autism Task Force


Bureau of Disability Determination (ORSC/BDD)


Bureau of Services for the Visually Impaired (ORSC/BSVI)

bullet Bureau of Vocational Rehab (ORSC/BVR)


Cerebral Palsy Group


DNOS - Solidarity Conference

bullet Coshocton County Health Department
  Mental Health and Recorvery of Licking and Coshocton Counties


North East Ohio Network Council Of Governments (NEON COG)


Norwich Consulting Services, LTD


Ohio Association of Adult Services (O.A.A.S.)


Ohio Assoc. of County Boards (w/database, publications, etc.)


Ohio Department of DD (including the publication "Visions")


Ohio Department of Education - Exceptional Children


Ohio Department of Health - Bureau of Early Intervention Services (Help Me Grow)


Ohio Developmental Disabilities Council (ODDC)


Ohio Industries for the Handicapped (OIH)


Ohio League for the Mentally Retarded (OLMR)


Ohio Legal Rights


Ohio Provider Resource Association (OPRA)


Ohio Public Images Network


Ohio Rehabilitation Services Commission (ORSC)

bullet PAR Ohio (Providers, Advocates, Resources)


People First of Ohio


Prader-Willi Syndrome Association of Ohio

bullet Red Treehouse
bullet REM- Ohio


United Way




Title 51, Section 5126 (Ohio Revised Code re: County Boards of Developmental Disabilities)


National Resources


Are You Ready - An In-Depth Guide for Citizen Preparedness (FEMA)


Autism Society Of America


American Association on Mental Retardation


Americans with Disabilities Act (The ADA)


National Institute of Mental Health


Arc of the United States (formerly, The Association for Retarded Citizens)


Assistive Technology Educational Network (ATEN)


CARF (The Rehabilitation Accreditation Commission)


Commission on Mental and Physical Disability Law


Crisis Planning, Practical Information: A Guide for Schools and Communities


Disabled People's International (DPI)


Emergency Evacuation Preparedness - A Guide For People with Disabilities and Other Activity Limitations


Emergency Preparedness for Children with Special Health Care Needs


FEMA's Disaster Preparedness for People with Disabilities Movie (Windows Media)


Inclusion Press International


Independent Living Research Utilization (ILRU)


Mainstream Magazine


Self-Determination - National Program Office


Special Olympics


Sign Language Dictionary


United Cerebral Palsy





Resolution of Complaints






The Board provides due process protections to individuals, families, guardians or complainants in the resolution of complaints involving programs, services, policies or administrative practices of the Board or any entities acting under contract with the Board. Areas subject to administrative resolution may include, but not be limited to, eligibility determination, arranging appropriate services for eligible individuals, or denial, reduction or termination of services to individuals provided by the Board.


Employees of the Coshocton County Board of DD make decisions based on what they consider to be in the best interest of individuals and families receiving services. Staff also implements policies and procedures based on legal requirements and regulations. Conflicts and disagreements may arise due to differences in preference and due to availability of services. Anyone who is not satisfied with an outcome of Board services is encouraged to bring the complaint through due process channels to have the complaint considered. Individuals, families or advocates can request a person to help them when using any of the complaint procedures. Your SSA can help you with a Due Process request.



Rights & Responsibilities





  • I have the right to be treated nicely at all times and as a person.
  • I have the responsibility to treat others nicely and as individuals.
  • I have the right to have a clean safe place to live in and a place to be alone.
  • I have the responsibility to keep a clean and safe place to live and allow others to be alone too.
  • I have the right to have food that is good for me.
  • I have the responsibility to participate in making food that is good for me.
  • I have the right to be able to go or not go to any church, temple or mosque.
  • I have the responsibility to let people know that I want to go or do not want to go to a church, temple or mosque.
  • I have the right to be able to go to a doctor or dentist when I am sick.
  • I have the responsibility to let others know when I am sick and need to go to a doctor or dentist.
  • I have the right to be able to have people help me with the way I walk, talk, do things with my hands, act or feel, if I need it.
  • I have the responsibility to work with these people to help myself.
  • I have the right to be able to have people help and teach me, if I want it.
  • I have the responsibility to let people know that I want help.
  • I have the right to be able to have time and a place to go by myself.
  • I have the responsibility to let others know I want to be by myself.
  • I have the right to be able to call, write letters or talk to anyone I want about anything I want.
  • I have the responsibility to let others know I need help with calling or writing letters and to be respectful and not misuse these things.
  • I have the right to be able to have my own things and be able to use them as I want.
  • I have the responsibility to take care of my own belongings
  • I have the right to be able to have men and women as friends.
  • I have the responsibility to be a good friend to others.
  • I have the right to be able to join in activities and do things that will help me grow to be the best person I can be.
  • I have the responsibility to try my best.
  • I have the right to be able to work and make money.
  • I have the responsibility to follow the rules of my work and manage my money responsibly.
  • I have the right to be treated like everyone else.
  • I have the responsibility to treat others as they want to be treated.
  • I have the right not to be hit, yelled at, cursed at or called names that hurt
  • I have the responsibility to not hit others, yell at others, curse at others or call others names that hurt.
  • I have the right to be safe from abuse, neglect and/or financial exploitation.
  • I have the responsibility to report abuse, neglect and/or financial exploitation to my team to assist them in keeping me safe.
  • KCBDD Logo.jpgI have the right to be able to learn new things, make friends, have activities to do and to go out in the community.
  • I have the responsibility to let others know I want to learn new things and go on activities.
  • I have the responsibility to be a good friend to others and respect my community.
  • I have the right to be able to tell people what I want and be part of making plans or decisions about my life.
  • I have the responsibility to attend meetings and participate in decisions that affect my life.
  • I have the right to be able to ask someone I want to help me let others know how I feel or what I want.
  • I have the responsibility to let others know what I am thinking and how I feel.
  • I have the right to be able to use my money to pay for things I need and want with help, if I need it.
  • I have the responsibility to use my money to pay for the things I need (housing, groceries, medicine) and ask for help when needed.
  • I have the right to be able to say yes or no before people talk to others about what I do at work or home.
  • I have the right to look at my file and to be able to say yes or no before someone else looks at my file.
  • I have the responsibility to make the request to look at my file in the appropriate manner, allowing a reasonable amount of time for the request to be processed.
  • I have the responsibility to let others know who can look at my file or be part of my meeting.
  • I have the right to be able to complain or ask for changes if I don't like something without being afraid that I will get into trouble.
  •  I have the responsibility to let others know when I want things changed or when I don't like something.
  • I have the right to not be given medicine that I don't need or held down if I am not hurting myself or others.
  • I have the responsibility to communicate with my doctors about my medicine and to treat myself and others with respect.
  • I have the right to vote and learn about laws in my community.
  •  I have the responsibility to follow the laws of my community and ask for help with understanding the laws.
  • I have the right to say yes or no to being part of a study or experiment.
  • I have the responsibility to ask questions before being part of a study or experiment.

DIsability Rights Ohio:  1-800-282-9181                        

Ohio Department of Developmental Disabilities:  614-455-5555





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